Accounts Payable Administrator

Job Title: Accounts Payable Administrator

Company: RSL Group

Location: 48 Robinhood Industrial Estate, Co. Dublin, D22 A037.

Working Hours: Monday to Friday, Onsite,

Hours: 9AM – 17:30PM.

About RSL Group.

Operating since 1967, RSL is the recognised national leader in the wholesale supply of refrigeration, air conditioning and allied equipment, both industrial and commercial.

RSL have added offices and warehouses in Galway, Cork and Belfast. Our UK sister company, Refrigeration Spares Ltd, was founded in 1946 and has depots in London, Manchester, Coventry and Glasgow.

We maintain a year-round multi-million-euro inventory providing our customers with prompt availability, along with efficient, knowledgeable and courteous service. All RSL Ireland branches offer free delivery – using our own transport fleet – in addition to trade counter 5 1/2-day service.

Job Purpose:

To ensure the timely and accurate processing of supplier invoices, credit notes, and payments in line with company policies and procedures. This role is key to maintaining strong supplier relationships and supporting the overall financial management of the business.

Key Responsibilities:

• Process supplier invoices and credit notes accurately and efficiently, ensuring correct coding and approvals.
• Reconcile supplier statements to ensure all invoices are accounted for and paid on time.
• Prepare weekly/monthly payment runs (BACS, SEPA, etc.) and process payments accordingly.
• Investigate and resolve supplier queries and discrepancies in a timely manner.
• Maintain and update supplier records within the accounting system.
• Assist in month-end closing activities by providing accurate accounts payable reports and accruals.
• Ensure compliance with company policies, tax regulations (e.g., VAT rules), and internal controls.
• Support audits by preparing and providing necessary documentation related to payables.
• Collaborate with procurement and other departments to ensure smooth purchase-to-pay processes.
• Assist with other ad hoc finance and administration tasks as required.

Candidate Requirements:

• Previous experience in an Accounts Payable or similar finance role (typically 2+ years).
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office (especially Excel) and financial/accounting systems (e.g., SAP, Sage, Oracle, or similar).
• Good understanding of accounting principles and VAT rules (knowledge of Irish/UK VAT is a plus).
• Ability to manage a high-volume workload while meeting deadlines.
• Excellent communication and interpersonal skills for dealing with suppliers and internal teams.
• Strong organisational and problem-solving skills.

Equal Opportunities Statement:

RSL Group is an equal opportunities employer. We are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. We welcome applications from all individuals regardless of age, gender, disability, race, religion, sexual orientation, or background. Selection for employment is based solely on individual merit and business needs.

Job Types: Full-time, Permanent

Pay: €35,000.00-€45,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• On-site parking
• Sick pay

Application question(s):

• Salary Expectations?
• Notice?
• Do you have experience in accounts payable in industrial wholesale/construction/distribution/manufacturing?

Work Location: In person